Fractional operations, communications and digital support for nonprofit teams
For teams running programs, events, and campaigns—where there’s a lot to manage and not enough capacity to keep everything moving.
Where Teams Get Stuck
Most small nonprofit teams don’t have a strategy problem.
They have a capacity and follow-through problem.
There’s always something coming up
Work gets done—but often at the last minute
Projects move forward, but only with a lot of coordination
Communications are planned—but not always executed consistently
Things fall through the cracks—not because people don’t care, but because there’s too much to manage
Over time, everything starts to feel reactive.
What I Take Off Your Plate
Ongoing ownership of the work that keeps programs, events, and communications moving—from priorities and planning through delivery.
That includes:
Defining what needs to go out and when
Campaigns, updates, and deliverables are scoped and prioritized so expectations are realistic and achievableOwning the execution and delivery of communications
Emails are built and sent, website updates are published, and event platforms are executed and launched without becoming last-minuteOverseeing digital systems and tools
Website platforms, event tools, surveys, forms, and action alerts are coordinated so work is not fragmented across systemsCoordinating across people and contributors
Designers, content owners, and team members are aligned so work moves forward without constant back-and-forthMaintaining consistency across communications
Outputs are reviewed and carried through in a way that aligns with brand and standardsEnsuring work is carried through to completion
Details are followed up on so work doesn’t get stuck between planning and deliveryImproving how work gets out the door over time
Bottlenecks and gaps are identified and adjusted so execution becomes more consistent
Communications and digital work moves forward consistently—with clear ownership and follow-through.
How This Supports Your Team
This work fills the gap between planning and execution—the part that often gets spread across the team or left unowned.
For many teams, that looks like:
a communications lead managing strategy but also trying to execute
an operations role stretched across too many priorities
program staff stepping in to coordinate when needed
important work moving forward, but only with extra effort and follow-up
Instead of adding another full-time role—or continuing to spread this work across multiple people—this provides consistent ownership of how work is carried through.
The result is fewer delays, less last-minute coordination, and more consistent follow-through across programs, events, and communications.
Why This Model Works
Many teams reach a point where the work has outgrown their current capacity—but doesn’t fit neatly into a full-time role.
Work ends up spread across the team, delayed, or carried through inconsistently.
A fractional model provides a practical middle ground—ongoing support and ownership, without the need to hire a full-time role.
It allows work to move forward now, while giving the team flexibility as needs evolve.
Where I Focus
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Communications & Digital Support
✔ owning the execution and delivery of campaigns, emails, and updates
✔ overseeing website and digital platforms and supporting execution (WordPress, event tools, forms, surveys, action alerts)
✔ ensuring content and updates are completed and live across systems
✔ coordinating across tools so work isn’t fragmented or duplicated
✔ working with designers and contributors to move assets and content forward
✔ maintaining consistency across communications and ensuring work aligns with brand standards
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Operations Support
✔ establishing simple, workable systems to manage projects and priorities
✔ organizing how work is tracked so it’s not spread across emails and conversations
✔ bringing structure to recurring work and ongoing initiatives
✔ helping define realistic scope and timelines
✔ improving how work flows across the team
✔ reducing reliance on ad hoc coordination and follow-up
Working Together
This work is structured as an ongoing monthly retainer—providing consistent ownership of the operational and communications work that keeps programs, events, and campaigns moving.
It’s a fractional model, offering ongoing, embedded support without the need to hire a full-time role.
Support is focused on a defined set of priorities—ensuring consistent progress and follow-through, while allowing flexibility as needs evolve.
Let’s Talk
If your team is doing a lot with limited capacity and could use more consistent ownership of communications and digital work, let’s connect.
About
I’m Stephanie Ivanov—a former Vice President of Communications and Marketing at a national nonprofit, where I led digital and communications work supporting large-scale programs and events.
Over time, I found that the biggest challenge wasn’t coming up with ideas or plans—it was making sure everything actually moved forward. Work was often spread across teams, tools, and priorities, and a lot of the follow-through depended on people stepping in wherever they could.
That’s the work I focus on now—bringing structure and follow-through to the work behind the scenes.
I support nonprofit teams by taking ownership of the operational and communications work that keeps things moving—so priorities don’t stall, and teams aren’t left holding everything together.
My background spans communications, digital platforms, and cross-team coordination, but my approach is simple: make the work clear, keep it moving, and carry it through.
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Let’s Talk
If your team is managing a lot—and could use more consistent ownership of communications and digital work—feel free to reach out.
Whether you’re exploring ongoing support or just want to talk through what’s currently in motion, I’m happy to connect.